Privacy Policy

1. Name and contact details of the person responsible for the processing of personal data and of the company data protection officer

This data protection information sheet applies in relation to the processing of personal data by:

Person responsible: InoTec GmbH Organisationssysteme, Biedrichstraße 11, D-61200 Wölfersheim, telephone: 06036 9708 0, fax: 06036 9708 15, e-mail: info@inotec.eu

The company data protection officer of InoTec GmbH Organisationssysteme can be reached at the above address, for the attention of the person responsible, or datenschutz@inotec.eu .

2. Collection and storage of personal data (including type and purpose of use)

a) When visiting the website

When accessing our website https://www.inotec.eu the browser in use on your terminal device automatically sends information to our website server. This information is temporarily stored in a so-called log file.  The following information is recorded without any action on your part and stored until automatically deleted:

  • IP-address of the inquiring computer,
  • date and time of access,
  • name and URL of the file accessed,
  • the website through which the file is accessed (Referrer-URL),
  • the browser in use and if applicable your computer’s operating system as well as the name of your access provider,
  • Message about successful retrieval (HTTP response code).

The data referred to above is processed by us for the following purposes:

  • to warrant a smooth connection set-up to our website,
  • to warrant comfortable use of our website,
  • to evaluate the security and stability of the system as well as
  • for other administrative purposes.

We process personal data in accordance with Art. 6 (1) S. 1 lit. f of the General Data Protection Regulation (DSGVO). Our justified interest is based on the purposes of our data collection listed above. In no event do we use the data collected to identify you.

In addition we advise that cookies are in use when visiting our website. Further details are available under clause 4 of this data protection statement.

b) Use of our online contact form

In order to clarify questions of any kind we offer you the opportunity to contact us using the contact form on our website. We require you to state your title, first name and surname and a valid email address so that we know where the inquiry originated and in order to answer the same. Further information can be given voluntarily.

The processing of data for the purpose of establishing contact with us occurs in accordance with Art. 6 (1) S. 1 lit. a General Data Protection Regulation (DSGVO) on the basis of your consent which was given voluntarily.

Any personal data collected by us when using the contact form will be automatically deleted once your enquiry has been dealt with, provided further processing of the data is not required e.g. to exercise the right to freedom of speech and information, to fulfill a legal obligation, for reasons concerning public interest or to assert, exercise or defend legal rights.

c) When using our customer/member login

When using our website https://www.inotec.eu/loginbereich/ you can register as a customer/member. In order to use our customer/member area you need to register for an account. The registration of your account is done by filling out a registration form. We require you to state your name, your email address and the name of your company so that we can create an account for you and know whose account it is. Further information can be given voluntarily.

Furthermore, while using the distributor’s login cookies may be set and Google Analytics may be in use. Further details are available under clauses 4 of this data protection statement.

The processing of data for the purpose of using the distributor’s login occurs in accordance with Art. 6 (1) S. 1 lit. a General Data Protection Regulation (DSGVO).

Any personal data collected by us when using the distributor’s login will be automatically deleted once your account has been deleted, provided further processing of the data to exercise the right to freedom of speech and information, to fulfill a legal obligation, for reasons concerning public interest or to assert, exercise or defend legal rights is not necessary.

3. Disclosure of data

We do not transmit your personal data to third parties other than in the following circumstances.

We only disclose your personal data to third parties where:

  • you have expressly consented thereto in accordance with Art. 6 (1) S. 1 lit. a General Data Protection Regulation (DSGVO),
  • in accordance with Art. 6 (1) S. 1 lit. f General Data Protection Regulation (DSGVO) disclosure is necessary to assert, exercise or defend legal rights and there is no reason to believe that you have an overriding interest warranting protection against disclosure of your data,
  • there is an obligation by law to disclose the data in accordance with Art. 6 (1) S. 1 lit. c General Data Protection Regulation (DSGVO) as well as
  • disclosure is permitted by law and in accordance with Art. 6 Abs. 1 S. 1 lit. b General Data Protection Regulation (DSGVO) is necessary to execute the contract.

4. Cookies

We use cookies on our website. Cookies are small files which are automatically generated by your browser and which are stored on your terminal device (e.g. laptop, tablet, smartphone) when visiting our website. Cookies do not cause any damage to your terminal device. They do not contain viruses, trojans or any other malicious software.

The cookie stores information which is produced in conjunction with the terminal device in use. This does not mean that we can identify you as a result.

On the one hand the use of cookies helps us to make the use of our website more comfortable for you. For example we use so called session cookies, in order to ascertain whether you have previoulsy visited our website. These are automatically deleted after you have left the website.

In addition we also use temporary cookies in order to optimize the ease of use of our website, which are stored on your terminal device for a certain period of time. If you re-visit our website in order to make use of our services again, it will automatically be detected that you have already visited our site and which entries and settings you have made so that you need not re-enter the same.

The data processed by the cookies for the purposes set out aforesaid are necessary to preserve our legitimate interests and those of third parties in accordance with Art. 6 (1) S. 1 lit. f General Data Protection Regulation (DSGVO).

Most browsers accept cookies automatically. You can configurate your browser so that no cookies are automatically stored on your computer or that a notice appears before a cookie is created. In the event that cookies are fully deactivated you may not be able to use fully all functions offered by our website.

5. Analytical and Third Party Tools

Tracking-Tools

The following tracking measures are implemented by us in accordance with Art. 6 Abs. 1 S. 1 lit. f General Data Protection Regulation (DSGVO). Such tracking measures are implemented in order to ensure that our website is in conformity with the requirements of its users and is continually optimized. We also implement tracking measures to statisically record the use of our website and to evaluate the same for the purpose of improving our service.

The respective data processing purpose and data categories can be taken from the tools listed below.

Google Maps

Google Maps contents are used on this website. The use of Google Maps occurs through a server call, usually a call on the server of Google in the USA which transmits information to our server as to which websites you have already visited. The browser IP address of the user’s terminal device used to visit the websites is also recorded by Google. Google Maps operates an autofill function which helps to automatically complete your address details in order to simplify the data input for you. The information on Google Analystics also applies to transmitting data to Google Maps. In addition, further terms of use of Google Maps apply and can be accessed at https://www.google.com/intl/de_US/help/terms_maps.html apply. You can deactivate the services provided by Google Maps at any time and thereby prevent the transmission of data to Google by deactivating JavaScript in your browser. However, please note that in this case the map cannot be displayed.

6. Protection Rights

You have the right:

  • in accordance with Art. 15 General Data Protection Regulation (DSGVO) to obtain confirmation as to whether or not your personal data is being processed by us. In particular you have the right to obtain information concerning the purposes of the processing, the categories of the personal data concerned, the categories of recipients to whom the personal data has been or will be disclosed, the envisaged period for which the personal data will be stored. You also have the right to request rectification or erasure of your personal data or restriction of the processing of your personal data, to lodge a complaint, to obtain information as to the source of personal data not collected fom us and to the existence of an automated decision-making process, including profiling, as well as meaningful information about the logic involved;
  • in accordance with Art. 16 General Data Protection Regulation (DSGVO) to have inaccurate or incomplete personal data concerning you rectified or completed without undue delay;
  • in accordance with Art. 17 General Data Protection Regulation (DSGVO) to obtain the erasure of your personal data which is stored by us except where the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation or for the perfomance of a task carried out in the public interest or for the establishment, exercise or defence of legal claims;
  • in accordance with Art. 18 General Data Protection Regulation (DSGVO) to obtain the restriction of the processing of your personal data where
    • the accuracy of the personal data is contested and it was within our range to examine the accuracy of the data, or
    • the processing is unlawful and you oppose the erasure of the personal data and require the restriction of using the personal data, or
    • where we no longer need the personal data but they are required by you for the establishment, exercise or defence of legal claims, or
    • you have objected to processing as long as it has not been clarified whether our or your legitimate reasons predominate.
  • in accordance with Art. 20 General Data Protection Regulation (DSGVO) to receive your personal data which you have provided to us, in a structured, commonly used and machine-readable format or to have the data transmitted to another controller;
  • in accordance with Art. 7 Abs. 3 General Data Protection Regulation (DSGVO) to withdraw your consent at any time with the result that we are no longer permitted to continue to process the data to which you previously consented and
  • in accordance with Art. 77 General Data Protection Regulation (DSGVO) to lodge an complaint with a supervisory authority. In general the complaint can be lodged with the supervisory authority in the place of your habitual residence, your place of work or our company’s registered office.

7. Right to objection

Insofar as your personal data is processed for the purposes of legitimate interests in accordance with Art. 6 (1) S. 1 lit. f General Data Protection Regulation (DSGVO) you have the right to object to the processing of your personal data in accordance with Art. 21 General Data Protection Regulation (DSGVO) on grounds relating to your particular situation or where your data is processed for direct marketing purposes. Concerning the latter your right to object is a general right which will be implemented by us without you specifiying particular grounds. In order for the assertion of your objection to be successful there have to be reasons arising from your special situation.

If you wish to exercise your right to object an email to datenschutz@inotec.eu will suffice.

8. Data security

During your visit to our website we encrypt file transfers using the popular Secure Socket Layer process in conjunction with the highest encryption supported by your browser. Generally, this is a 256 Bit encryption. Where your browser does not support a 256 Bit encryption, we use the 128 Bit v3 technology. You can see whether the transmission of individual pages of our website are encrypted via the closed representation of the bowl or padlock icon in the bottom status bar of your browser.

Apart from the above we use appropriate technical and organisational security measures (TOMs) in order to protect your data from random or wilful manipulation, partial or total loss, destruction or unauthorised third party access. Our security measures are continually improved in line with technical developments.

9. Current version and changes to this data protection statement

This current version of this data protection statement is as at May 2018.

The further development of our website and the services it provides or legal or regulatory requirements may necessitate changes to this data protection statement.

The respective current version of data protection statement can be accessed and printed off from our website at https://www.inotec.eu/datenschutz/ .