InoTec presents The SCAMAX® Family

As an equipment and solution provider in the field of office and banking automation, we serve banks, government agencies and companies of all kinds. Among them is AL-AHRAM, the largest daily newspaper in the Arab world and the Egyptian government's preferred archiving service provider. When AL-AHRAM decided to replace its scanner fleet ahead of a government mega-project and therefore launched a challenging tender to purchase four production scanners, we won the tender with SCAMAX® 6x1 document scanners from InoTec. We were also helped by a recommendation from the Egyptian army, which had used SCAMAX® scanners on a large-scale scanning project in a difficult environment. AL-AHRAM is highly satisfied with the SCAMAX® 6x1. Especially because they also productively process particularly light paper grades, which had never been possible with scanners from other manufacturers. For me, the SCAMAX® scanners are the fastest, most productive and most reliable document scanners on the market.

Our market position as a leading scan service provider and full-service digitization provider is also based on the customized individual solutions we develop for our customers throughout Germany. InoTec actively supports us in finding and implementing such solutions. Two facts are of particular advantage to us: the fixed, directly accessible contact persons. And the highly competent service technicians, who come directly from development and production and know the SCAMAX® scanners down to the last screw. Developed and produced in Germany, the SCAMAX® scanners are robust, durable and reliable – and therefore ideally suited for scanning service.

Our clients always submit their documents at the end of the month. Then we have to scan tens of thousands of documents in the shortest time possible. In the beginning we tried to do this with a conventional passage scanner, but it quickly reached its limits when faced with the volume and the condition of the documents. As a result, we replaced it with a genuine production scanner. The SCAMAX® significantly increased our process efficiency. The device scans even demanding paper qualities swiftly, reliably and in outstanding image quality and we were able to integrate it without difficulty into our DATEV applications.

The digitalization of our archive collections – among them valuable original manuscripts of Günter Grass – was an ambitious scanning project. The SCAMAX® scanning systems were thoroughly convincing here. Thanks to their simple handling we were able to scan sensitive documents productively and safely following only a brief introduction – without trained scanning personnel. To me, a major advantage of the SCAMAX® scanners is their reliable, material-friendly feed feature. But also, the excellent service of the InoTec engineers, who provide assistance quickly and in an uncomplicated manner when questions arise. 

In order to establish a universal information infrastructure with fast access and to save on archiving costs, we had decided to convert to digital patient records. In the future, approximately 16,000 new records were to land in the DMS daily, among which were to be very thin note pages, X-rays, CT images and ECG recordings up to 60 cm in length. The scanning systems initially employed were not able to manage this task in day-to-day routine. Feed-in faults and downtimes of up to two days occurred repeatedly. Consequently the central archive installed a SCAMAX® scanner. Its purchase price lay above that of the previous device but its total costs below. The two SCAMAX® scanners that we now have in the central archive accomplish the same amount of work as the four former devices of a different manufacturer.

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With Germany’s largest media database, we inform our customers about the advertising activities of their competitors. Up to 2,000 new print motifs are added daily. Efficient document capture in high image quality is thus of central importance to us. Before acquiring two new high-performance scanners we analyzed the overall operating costs in detail. At first glance, the SCAMAX® scanners appeared to be more expensive, but solely because of their automatic, highly functional edge detection capacity they save us over 70 hours working time per month. That represents a cost advantage of over 10,000 euros per year. And whereas a rival product required 1,800 euros per year for wearing parts, the parts for the SCAMAX® scanner amounted to merely 200 euros. Besides, the latter delivered twice the resolution of its predecessor for the identical scanning time.

Our customer – a leading Italian DMS service provider – specializes in digitalization projects in the health sector, particularly in the digitalization of health insurance prescriptions. Every day it records more than 200,000 pages in color, in the sizes A5 and A4. A large number of downstream text recognition processes thereby requires outstanding image quality. The heart of our digitalization solution for this customer are four SCAMAX® scanners, that have already been able to prove their performance and efficiency impressively: even after five years of use with twelve hours of running time daily and over 50 million pages captured per scanner, the devices keep running and running and running. Their total cost of ownership is without doubt among the lowest in their device range.

As a scanning service provider we primarily acquire commercial documents from accounting departments and shipping documents. The paperweight of the documents extends from 30 g for rice paper up to 150 g for cardboard. Frequently the documents are folded, crumpled or severly soiled. The scanner of a well-known brand that we had acquired at favorable terms was not equal to this task; in processing a representative stack of 200 documents, 30 incidents of double page infeed and five paper jams occurred. All told, we had to open the device 19 times. For this reason we replaced it with a SCAMAX®. The results convinced us immediately. Documents of all types were captured reliably and in high quality. The ROI amounted to about seven months. Today we employ four SCAMAX® scanners, with which we have scanned around 60 million documents to date.

As deep freeze logistics specialists we need to scan and archive large volumes of confirmed delivery notes, filled out loading bills and other documents every day. For this we use SCAMAX® production scanners. The decision in favor of SCAMAX® was reached following a practical test with models of various suppliers. The SCAMAX® scanners were convincing here, among other things because of their extensive usability and problem-free maintainability for our employees. In operation, the scanners exhibit high scanning quality. As verified by employee feedback and daily checkups, the portion of documents that can be handled work-free now lies at nearly 100 %.

When we merged two hospitals with voluminous archives for paper-based and microfilmed patient records, we ran the risk of coming up against spatial capacity limits and slowing down central work processes. After intensive testing, we opted for SCAMAX® scanners for the digitalization of our patient records. Crucial factors for these scanners were their safe infeed for mixed documents, their optimum image quality, their simple handling and their excellent price-performance ratio. We now archive around 370,000 documents per month. After scanning, the software is responsible for furnishing the documents, in stacks, with an electronic signature, which provides us with wide-ranging legal security.

We modernized our scanner infrastructure several years ago in order to increase the efficiency of processing of our incoming mail and to significantly reduce the manual work involved. We acquired the necessary high-performance scanners from the company InoTec GmbH Organisationssysteme. […] Our new, multi-stage process of handling our incoming mail, which besides scanning letter mail coordinates the receipt of faxes by the central fax server, the conversion of incoming mail in image formats and the subsequent transfer of all three types of mail entry to the new OCR sub-system, has proven itself in practice to be highly efficient.